Frequently Asked Questions

Q: If an employee loses a W-2, what should I do?

You can have People Lease reprint the W-2 or 1099. A small fee may apply.

Question 1

Q: With rapid technology changes and new regulations, how can clients be assured People Lease will keep pace with a changing world?

Answer

A: People Lease is committed to ensuring that our clients receive the best service and support in the industry that complies with the toughest regulations. The investments we make for employee education and technology ensure that People Lease can meet the needs of an ever changing world. That’s just an example of People Lease’s commitment to making sound investments to keep pace with a changing world.

Question 2

Q: What can a family-oriented business like People Lease provide?

Answer

A: We’re actually not a small company anymore by many standards. We support hundreds of clients in over many states. Our product line and services are broad and deep. That’s why we do compete so successfully with the giants. But being a family-oriented business gives us perhaps the greatest competitive advantage. Our customers are always able to speak with us – the management team is always available and has been a consistent team from day one – 31 years ago!

Question 3

Q: Is People Lease willing to go the extra mile to win new business?

Answer

A: Absolutely! We have the drive, passion, and flexibility to win new business. We also have the proven value, premier services, and trusted solutions to earn the new business.

Question 4

Who does People Lease serve?

Answer

People Lease currently provides employee administration outsourcing to a diverse universe of businesses. Our clients include professional service providers (attorneys, CPAs, etc.), manufacturers, repair service providers, restaurateurs, retail sales outlets and non-profit organizations. And, while our customers have traditionally been small to medium-sized businesses that can’t justify an in-house HR department or afford to offer truly competitive benefits, we proudly service larger corporations as well.

Question 5

How to calculate payroll?

Answer

We have free payroll calculators for you! Click here to use them.

Question 6

Q: How long does it take my Direct Deposit to start working?

Answer

A: In order to be sure that your Direct Deposit goes into the correct account on payday, People Lease sends a prenote the first payroll your Direct Deposit is loaded. By the next payroll, if everything checks out, your Direct Deposit will be active.

Question 7

Q: Where is the People Lease processing services center located?

Answer

A: Our primary processing location is at 689 Towne Center Blvd. in Ridgeland, MS. (see Contact Us).

Question 8

Can I trust People Lease to protect my data?

Answer

At People Lease, we prioritize your privacy. We enact multiple controls at each layer of our digital workflow to help ensure the safety of your information. We follow best practices in protecting your data that align with rules governed by PCI-DSS and ISO 27002 standards. We understand the level of trust our clients have in us, and make sure to protect our systems and your information every step of the way.

Question 9

What forms do I need to file for employees and contractors?

Answer

W-2 and W-3 forms
1099-NEC
Form 1096

Question 10

Which forms do I need to file for health insurance, unemployment, and payroll taxes?

Answer

Form 1095-B
Form 940
Form 941

Question 11

Q: When will we be receiving our Year-End packet and W-2’s?

Answer

A: No later than January 31st.

Question 12

Q: If an employee loses a W-2, what should I do?

Answer

A: You can contact People Lease to reprint the W-2 or 1099. A small fee may apply.

Question 13

Should I run any internal year-end payroll reports?

Answer

Even after you’ve reported all information to the SSA and IRS, it's also important to run a year-end payroll report to gain insights and inform payroll decision-making in the new year.

Question 14

What is a PEO?

Answer

A PEO, or Professional Employer Organization, is a type of full-service human resource outsourcing known as co-employment. In this arrangement, the PEO performs various employee administration tasks, such as payroll and benefits administration, on behalf of a business.

Question 15

Why use a PEO?

Answer

A PEO can help businesses conquer their challenges when it comes to managing their workforce, from hiring and retaining talent, to managing benefits and beyond. A PEO can help free business owners and managers from the never-ending back-office resources and compliance issues associated with employee administration.

By bringing back-office services such as payroll preparation, tax filing, workers’ comp, health insurance and retirement plan administration to a PEO, businesses can begin reallocating valuable time and manpower, while more effectively managing cash flow and improving employees job satisfaction.

Question 16

How does a PEO arrangement work?

Answer

Once a client company contracts with a PEO, the PEO will then co-employ the client's worksite employees. In the arrangement among a PEO, a worksite employee and a client company, there exists a co-employment relationship, which involves a contractual allocation and sharing of employer responsibilities between the PEO and the client pursuant to a client service agreement

Question 17

Are PEOs recognized as employers at the state and federal levels?

Answer

Yes. PEOs operate in all 50 states. Many states provide some form of specific licensing, registration, or regulation for PEOs. These states statutorily recognize PEOs as the employer or co-employer of worksite employees for many purposes, including workers' compensation and state unemployment insurance taxes. The IRS has recognized the right of a PEO to withhold and remit federal income and unemployment taxes for worksite employees per section 3511 of the IRS Code.

Question 18

Will I lose control if I outsource HR functions to a PEO?

Answer

No. You will still remain in control over work-related or hiring/firing decisions. A PEO simply handles all the HR administrative tasks for you to make your life easier.

Question 19

What is co-employment?

Answer

When your company outsources to a PEO, your company will enter into a co-employment arrangement, where the PEO becomes a co-employer with you and will share HR-related responsibilities, such as payroll processing, benefits administration, worker's compensation, etc.

Question 20

What is the difference between a PEO and an employee leasing company?

Answer

PEOs enter into a co-employment arrangement typically involving all of the client's existing worksite employees and sponsor benefit plans for the workers and provide human resources services to the client. A leasing or staffing service supplies new workers, usually on a temporary or project-specific basis. These leased employees return to the staffing service for reassignment after completion of their work with the client company.

Question 21

How can People Lease help with employee benefits administration?

Answer

With it becoming increasingly difficult to find and keep good people, the ability to offer competitive benefits packages is more important than ever. For over 30 years, People Lease has assisted businesses in offering employees highly customized benefits packages at affordable prices.

Through People Lease, you can cost effectively go toe-to-toe with Fortune 500 companies. We make it possible for you to provide major medical, dental coverage, cafeteria plans, vision coverage, 401(k), flexible spending accounts, credit union benefits and supplemental coverages – without costing you more.

Question 22

Are PEOs recognized as employers at the state and federal levels?

Answer

Yes. PEOs operate in all 50 states. Many states provide some form of specific licensing, registration, or regulation for PEOs. These states statutorily recognize PEOs as the employer or co-employer of worksite employees for many purposes, including workers’ compensation and state unemployment insurance taxes. The IRS has accepted the right of a PEO to withhold and remit federal income and unemployment taxes for worksite employees. The IRS has promulgated specific guidance confirming the authority of PEOs to provide retirement benefits to workers.

Question 23

Are PEOs regulated by anyone?

Answer

Yes. The Employer Services Assurance Corporation (ESAC) is an independent nonprofit corporation that is the official accreditation and financial assurance organization for the PEO industry. ESAC is managed by a board of directors that includes PEO industry attorneys, CPAs and independent directors representing more than 100 years of combined PEO industry regulatory experience.

You can also check if it's certified by the IRS.

Frequently Asked Questions

General Questions

Service/Support Questions

Quarterly/Year End Questions

PEO Related Questions

PEO Industry Questions

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